6 Tips for Building an Effective Key Management System Using Key Cabinet Safes

As small as keys are, they play a large part in the overall security of our homes and businesses. Keys are regularly required to access equipment, machinery, facilities, entire buildings, vehicles, and more. To properly manage them, using key cabinets safes Sydney is a must.

Improving security and efficiency with a key management system

Using key cabinet safes Sydney together with an effective key management system (KMS) lets you locate what you need quickly and conveniently. The system also gives appropriate access to individuals to prevent unauthorised entry or usage of sensitive files and equipment.

The system requires a manager who's in charge of tracking down keys that haven't been returned and finding information about the users to check if they have the right access level. And most importantly, it also requires key cabinets to properly organise the keys.

Below, we share the top tips for creating a KMS using a key cabinet safe to improve the overall security of your home or business.

Using The System at Home

1. Consider getting fireproof safes for home

Key management systems may also be used for upper-class homes that can benefit from a higher level of security. If you're investing in a safe and money isn't an issue, you can add an extra layer of protection by investing in fireproof safes for home.

2. Include all members of the family

The system should take into account all members of the family who will use the keys at any point. Ideally, everyone should understand the importance of having the system and follow it diligently.

3. Make the process simple and straightforward

Using a KMS for home security may not have to be as strict and complex as the ones used in businesses. If you involve younger members of the family, make the system clear, simple, and having fewer steps as possible.

Using The System for Your Business

1. Use a multi-step access system

Obtaining a key shouldn’t be as simple as opening the box and taking out a set of keys. Establishing a set of steps may feel like a lot of hard work, but once employees are trained, it will quickly become second nature.

2. Have an audit trail

Keep detailed documentation of every time a key is checked out or in. This lets you easily see the compliance with protocols, as well as correct discrepancies. Having a record also keeps employees accountable.

3. Use a computer system to integrate the above steps

A KMS that helps you track and store all relevant data in one secure access point is extremely useful.

Once you’ve trained the staff to use the KMS, the computer can then generate an easy-to-read report that reduces the work of the system manager and gets you relevant data faster.

Get your key cabinet safe at Buy A Safe

Buy A Safe is dedicated to helping families and businesses maintain a secure environment for everyone with high-quality safes. So if you’re looking for a reliable key cabinet safe to complement your KMS, then look no further than Buy A Safe.